Fill-In Templates

This Week's Top 3 Priorities

1.

2.

3.

Time	Monday	Tuesday	Wednesday	Thursday	Friday
8–10 AM
10–12 PM
12–2 PM
2–4 PM
4–6 PM
6–8 PM
8–10 PM

End-of-Week Review

What went well

What to change next week

Week of

Q1: Do First (Urgent + Important)

Due within 48 hrs, high grade weight

Q2: Schedule (Not Urgent + Important)

Due later, but high weight — plan now

Q3: Quick Win (Urgent + Low Weight)

Due soon but low stakes — do fast

Q4: Backlog (Not Urgent + Low Weight)

Can wait — or skip entirely

Rule of 3: Never have more than 3 items in Q1. If you do, move something to Q3 or negotiate a new deadline.

Deadlines This Week

Assignment	Class	Due Date	Est. Hours	Quadrant

Day 7

Gather & assess. Collect all notes, slides, readings. List every topic on the exam. Rate each: confident / shaky / lost.
Topics I'm lost on
Day 6

Attack "lost" topics first. Reread notes for weakest areas. Make flashcards or summary sheets for key concepts.
Topics covered today
Day 5

Continue weak areas + start "shaky." Do practice problems for the topics you started yesterday. Move to shaky topics.
Practice problems completed
Day 4

Office hours or study group. Bring your specific questions. Don't just "go over everything."
Questions to ask
Day 3

Full practice test (timed). Simulate real conditions. Grade yourself honestly. Note gaps.
Practice score / gaps found
Day 2

Target gaps from practice test. Only study what you got wrong. Make a one-page cheat sheet (even if you can't use it).
Final gaps addressed
Day 1

Light review + self-care. Review cheat sheet only. No new material. Good meal, 7+ hrs sleep, set two alarms.
Alarm set for: ________

Exam location confirmed

Materials ready (calculator, pencils, ID)

Day 3

Triage (2 hrs). List all exam topics. Separate into: (A) definitely on exam + I don't know it, (B) probably on exam, (C) maybe. Ignore C entirely. Focus on A.
Category A topics (study these)
Study block 1 (2–3 hrs). Category A topics only. Active recall — don't just reread. Make flashcards, practice problems, or teach it to someone.
Day 2

Morning: Category A continued + start B (3 hrs). Finish anything from Day 3. Move to B topics.
Category B topics covered
Afternoon: Practice test (timed, 2 hrs). Take a full practice exam or do end-of-chapter problems. Grade ruthlessly.
Biggest gaps from practice
Evening: Office hours or tutoring. Bring your specific wrong answers. Get help on exactly those.
Day 1

Morning: Final gap review (1.5 hrs). Only study what you got wrong on the practice test. Make a one-page summary. Afternoon: Light review only. Read your one-page summary twice. Then stop. Evening: Prep + sleep.
Alarm set (+ backup alarm)

Exam location + room confirmed

Materials packed (calculator, pencils, ID, water)

7+ hours sleep — non-negotiable

Emergency rule: If you have less than 3 days, email your professor NOW. Explain the situation honestly. Ask if there's any extension, alternative, or extra credit. The worst they can say is no.

Step 1: Email the Professor (Send Within 24 Hours)

To: Professor ________________________

Subject: [Your Name] — Late [Assignment Name] — Request to Submit

Dear Professor ____________, I'm writing to let you know that I did not submit [assignment name] by the deadline. I take responsibility for this, and I want to be transparent about what happened. [Choose one or write your own]: • I fell behind on the material and underestimated how long this would take. • I've been struggling with managing my workload this semester. • I had a difficult week and didn't plan my time effectively. I have [completed / mostly completed / started] the assignment and would like to submit it for partial or full credit if possible. I understand if there is a late penalty. I'm also taking steps to prevent this from happening again, including [using a weekly planner / going to office hours / working with a tutor]. Thank you for your time. [Your Name] [Student ID if applicable]

Step 2: Action Plan (Complete Within 48 Hours)

Submit the assignment, even if late — partial credit > zero

Check syllabus for late policy (how much can you still earn?)

Calculate: what grade do you need on remaining work to pass?

Add ALL remaining deadlines to your calendar right now

Set up a weekly planning session (use Template 1)

Step 3: Follow-Up Plan

Professor's response / decision

Next assignment due in this class

My plan to submit it on time

Remember: Professors deal with missed deadlines constantly. Most will respect honesty and a clear plan. What they don't respect is silence or excuses. Take ownership, submit what you have, and move forward.

Time	Section	What to Do
2 min	Connect	Ask how they're doing (NOT about school). Genuine interest in their life.
3 min	Win	"What went well this week?" Let them talk first. Celebrate specifics.
5 min	Challenge	"What's the hardest thing this week?" Listen. Don't solve unless asked.
3 min	Plan	"What's your plan?" Only offer suggestions if they ask for help.
2 min	Close	"Anything you need from me?" End with support, not pressure.

This Week's Assessment

Mood / energy 1 — 2 — 3 — 4 — 5

Follow-through on plan 1 — 2 — 3 — 4 — 5

Communication quality 1 — 2 — 3 — 4 — 5

Overall trajectory ↗ steady ↘

Parent Reflection (Private)

What I noticed

What I'm worried about

What I'm proud of

Date	Who	Role / Class	Method	Topic	Response / Outcome	Follow-Up Needed?

Key Contacts

Academic Advisor

Advisor Email / Phone

Counseling Center

Dean of Students

Disability Services

Tutoring Center

Student Commitments

I agree to the following for the next _____ weeks:

Attend all classes (or contact professor in advance if unable)

Complete the Weekly Planning Sheet every Sunday

Submit all assignments on time or contact the professor before the deadline

Attend weekly parent check-in (15 min, same time each week)

Additional:

Parent Commitments

I agree to the following for the same period:

Limit check-ins to the agreed weekly call (no surprise texts about school)

Lead with questions, not lectures, during check-ins

Celebrate effort and progress, not just grades

Continue financial/logistical support as agreed below

Additional:

If Things Aren't Working

We agree that if commitments aren't being met after _____ weeks:

We will (adjust the plan / seek additional help / discuss alternatives)

This is not a punishment framework. It's a "let's be honest about what's working and adjust" framework.

Review Schedule

First review date

Final review date

Student Signature

Date

Parent Signature

Date

Weekly Planning Sheet

Assignment Triage Sheet

Exam Rescue Plan — 7-Day

Exam Rescue Plan — 3-Day Emergency

Missed Deadline Recovery

Parent-Student Weekly Check-In

Communication Log

"Back on Track" Contract

Student Commitments

Parent Commitments

If Things Aren't Working

Review Schedule